Most contractors who use QuickBooks for accounting end up in the same situation: field management happens in one tool and bookkeeping happens in another, which means every invoice eventually gets entered twice. Someone re-types the amounts, adds the line items again, finds the right client record — and every step is an opportunity for a typo or a missed entry.
IRONGRID's QuickBooks integration eliminates that gap. Your crew still logs hours and materials in IRONGRID, you generate and send invoices to clients through IRONGRID, and when it's time to post the invoice to your books, you click one button. The invoice moves to QuickBooks with the client, line items, and amounts already correct.
How the integration works
Connected in under two minutes. Invoices push in one click.
OAuth connection — secure and instant
Connect your QuickBooks Online account through a secure OAuth flow. No credentials shared, no manual API keys. IRONGRID links to your QB account in under two minutes.
One-click invoice push
When an invoice is ready in IRONGRID, push it to QuickBooks in a single click from the invoice screen. The invoice appears in QuickBooks immediately, including all line items.
Clients sync as QuickBooks Customers
The first time you push an invoice for a client, IRONGRID creates them as a Customer in QuickBooks automatically. No manual entry, no duplicate records to reconcile.
No duplicate entry
Invoice data lives in IRONGRID (tied to the work order) and in QuickBooks (for your accounting). You enter it once and it lives in both. No copying between systems.
Line items carry over
Labor, materials, and any custom line items from your IRONGRID invoice transfer to QuickBooks with accurate amounts. Your accountant sees the same breakdown you sent your client.
Available on Pro and Business plans
QuickBooks integration is included on Pro ($149/mo) and Business ($249/mo) plans. Every plan includes unlimited team members, so your per-job cost stays flat as your crew grows.
Setting up the QuickBooks connection
No technical setup. No API keys. No IT team needed.
QuickBooks integration starts at $149/month
QuickBooks integration is available on IRONGRID Pro and Business plans. Both plans include unlimited team members, invoicing, materials tracking, and electronic payment collection. Pro includes a 14-day free trial.
Frequently asked questions
Does IRONGRID integrate with QuickBooks?
Yes. IRONGRID integrates with QuickBooks Online on Pro and Business plans. The integration lets you push invoices from IRONGRID to QuickBooks in one click, with line items transferring automatically and new clients created as QuickBooks Customers on the first sync.
Is this QuickBooks Online or QuickBooks Desktop?
IRONGRID integrates with QuickBooks Online. QuickBooks Desktop is a separate product and is not currently supported.
What happens to a client who already exists in QuickBooks?
IRONGRID matches the client by name on the first invoice push. If a matching Customer already exists in QuickBooks, the invoice is created under that existing Customer — no duplicate is created.
What information transfers to QuickBooks when I push an invoice?
The invoice includes the client details, invoice date, due date, and all line items with descriptions and amounts — labor, materials, and any custom charges exactly as they appear in the IRONGRID invoice.
Do I need to enter invoices in both IRONGRID and QuickBooks?
No. That's the point of the integration. You create and send invoices through IRONGRID (where they're tied to the work order and payment collection), then push them to QuickBooks for your accounting in one click. You enter the data once.
Which IRONGRID plan includes QuickBooks integration?
QuickBooks integration is available on IRONGRID Pro ($149/month, or $129/month billed annually) and Business ($249/month, or $199/month billed annually). Both plans include unlimited team members and a 14-day free trial.
Does IRONGRID replace QuickBooks?
No — and it's not trying to. IRONGRID handles the field side: work orders, crew assignment, time and materials tracking, and client invoicing with electronic payments. QuickBooks handles your accounting: books, P&L, tax prep, and reporting. The integration connects them so data flows between both without manual re-entry.