House cleaning businesses live on their schedules and their reputation. A missed property, a crew that showed up without knowing about the pet or the alarm code, or a billing error on a recurring client's invoice can cost you the account. When you are managing a dozen recurring clients across five days and adding new one-time bookings every week, keeping track of every property's details without a system means relying on memory or text messages, and that falls apart fast.
IRONGRID is house cleaning software and maid service software built around how residential cleaning businesses actually run. Use it as your cleaning company CRM to keep every client's access codes, preferences, and service history organized, your scheduling tool to manage recurring visits and prevent double-bookings, and your billing platform to send invoices automatically when each clean is done. The app for cleaning businesses runs on any phone so crew leads can view their schedule and check off tasks from inside the home.
Built for the way house cleaning businesses work
Every tool you need to run your jobs from first call to final payment.
Work Orders for Every Clean
Create work orders for one-time deep cleans, recurring weekly visits, and move-in/move-out cleans. Assign crew members and track every visit from scheduled through complete.
Crew Scheduling & Assignment
Schedule your cleaning crews across multiple properties and keep everyone's day organized. See the full team schedule at a glance and avoid gaps or double-bookings.
Room-by-Room Task Checklists
Add subtasks for each area: kitchen, bathrooms, bedrooms, living areas. Your crew checks off each task as they complete it so nothing gets missed on any property.
Client Records with Property Notes
Store client contact info, home access details, and special instructions in their profile. Notes like alarm codes, pet information, and preferences stay with the account permanently.
Hours Tracking per Visit
Track crew hours on every clean for accurate labor records and payroll. Understand how long each property takes so you can schedule and price your services more effectively.
Automatic Invoicing
Mark a job complete and send the invoice instantly. Clients pay by card or ACH from a link in their email. No phone calls, no checks in the mail.
QuickBooks Integration
On Pro and Business plans, push invoices from IRONGRID to QuickBooks in one click. Clients are created as QuickBooks Customers automatically. Keep your cleaning business billing and accounting in sync.
How house cleaning businesses use IRONGRID
Tuesday is your heaviest day: seven recurring clients plus a move-out clean booked last-minute by a property manager. The night before, the scheduler confirms all eight work orders are assigned with the right crew, checks that each property's notes are current (the third house has a new alarm code, the fifth one asked to skip the master bedroom this week), and sends the day's schedule. The crew lead starts Tuesday morning knowing exactly where they are going and what each property needs.
At each home, the crew checks off the room-by-room task list as they work through the property. When the last room is marked complete, the crew lead marks the job done. The office sends the invoice immediately. The client gets a payment link in their inbox the same day the clean is finished, not at the end of the month. Recurring clients get an invoice after each visit so billing stays current.
For house cleaning companies with weekly and bi-weekly accounts, IRONGRID pre-schedules eight weeks of visits for every recurring client automatically. When a client goes on vacation and skips a week, you adjust that one visit without touching their whole recurring schedule. Every clean is logged in the client's history with the date, crew, and checklist completed, so you have a permanent record of every visit.
Frequently asked questions
Common questions about using IRONGRID for house cleaning businesses.
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