Landscaping companies run two very different business lines at once: design-and-install projects that span multiple days and require precise material ordering, and recurring maintenance accounts where dozens of properties need to be serviced every week on a tight schedule. Managing both simultaneously, with multiple crews deployed across town, is where most landscaping companies lose control of their time and their margins.
IRONGRID is landscaping software built for companies that work in both modes. Use it as your landscape CRM to keep every property's notes, access instructions, and service history organized, your landscaping scheduling software to assign crews and prevent gaps and double-bookings, and your billing tool to close out jobs and send invoices the day work is done. The app for landscaping companies runs on any device, so crew leads can update job status and log materials from the property without checking in by phone.
Built for the way landscaping businesses work
Every tool you need to run your jobs from first call to final payment.
Work Orders for Every Property
Create work orders for landscape installs, seasonal cleanups, and one-time projects. Assign crews, set schedules, and track job status across your entire client list.
Crew Scheduling Across Multiple Sites
See your full team's workload and schedule jobs efficiently. Assign the right crew to each property and track who's where throughout the day.
Plants, Mulch & Materials Tracking
Log every plant, bag of mulch, cubic yard of soil, and pallet of sod used on each job. Tie material costs directly to the work order for accurate job costing.
Labor Hours per Job
Track crew hours on each property. Accurate labor data helps you understand which jobs are profitable and price future projects more confidently.
Client Records with Property Notes
Store client contact info, property addresses, access instructions, and service history in one place. Pull up any client instantly and see everything about their account.
Invoicing & Payments
Send invoices directly from completed work orders and collect payment electronically. Card, ACH, and check: clients can pay however works best for them.
How landscaping companies use IRONGRID
A client calls Tuesday morning to schedule a full backyard redesign: new beds, sod installation, irrigation work, and a retaining wall. The project manager creates a work order in IRONGRID, breaks the job into phases, assigns the install crew, and sets a start date for the following week. The client record already has the property address and access notes from a prior cleanup job. No re-entering information that already lives in the system.
On site, the crew lead logs the plants, mulch, soil, and sod used each day against the work order. Labor hours are tracked per crew member. When the last phase is complete and the crew walks the property with the client, the office generates the invoice from the work order and sends it the same day the job closes. The client gets a detailed breakdown of materials and labor in their inbox.
For landscaping companies with weekly or bi-weekly maintenance accounts, IRONGRID pre-schedules recurring visits automatically. Set the frequency for each property and the visits appear on the schedule eight weeks out without anyone recreating them. If a client adds a service mid-season, you update the work order template once and the change carries forward. Every property's visit history stays current in their client record.
Frequently asked questions
Common questions about using IRONGRID for landscaping businesses.
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