Pool service companies carry a documentation requirement that most other trades don't: every visit needs a chemical log because the readings from one service visit directly affect what needs to happen on the next one. Without accurate records of what was added and when, technicians are guessing, water quality suffers, and clients start asking why their pool looks wrong between visits. Add to that the challenge of managing fifty or more accounts on a weekly or bi-weekly schedule with consistent billing, and a manual system becomes a real liability.
IRONGRID is pool service software and pool maintenance software built for route-based pool companies. Use it as your pool cleaning software for recurring visit scheduling that manages itself, your pool service company app to give technicians their full account history and chemical log in the field, and your billing platform to invoice every account after each visit. Pool maintenance software that keeps chemical records accurate, schedules consistent, and invoices current.
Built for the way pool & spa businesses work
Every tool you need to run your jobs from first call to final payment.
Recurring Service Work Orders
Set a work order as recurring and IRONGRID pre-schedules the next eight weeks of visits automatically: weekly, bi-weekly, monthly, or any frequency you set. Each visit is its own work order with client details and service notes carried over. Your schedule stays full without manual re-entry for every account.
Chemical & Treatment Tracking
Log every chemical added at each service visit: chlorine, algaecide, pH adjusters, and more. Maintain a detailed treatment history that clients and health inspectors can reference.
Service History per Account
Every client's full service history, chemical records, and equipment notes live in their profile. Pull up any account instantly and see exactly what was done on the last visit.
Tech Scheduling Across Properties
Schedule your technicians across all your accounts and track their daily route status in real time. See which pools have been serviced and which are still pending.
Equipment Repair Work Orders
When a pump fails or a heater needs work, create a repair work order instantly. Track parts, labor, and completion separately from routine maintenance.
Invoicing & Electronic Payments
Invoice every account after each service visit and collect payment by card or ACH. Automatic, professional billing keeps cash flow consistent across your entire client base.
QuickBooks Integration
On Pro and Business plans, push invoices from IRONGRID to QuickBooks in one click. Clients are created as QuickBooks Customers automatically. Keep your route billing and accounting in sync with no double-entry.
How pool and spa service companies use IRONGRID
Tuesday is a 14-pool day. All 14 work orders are already in IRONGRID with each account's address, pool equipment notes, and the prior visit's chemical readings visible in the service history. The technician's route is laid out on their phone before they leave the shop. At each pool, they have the last chlorine and pH readings from the previous visit so they know what they are walking into before they pull the test kit.
At each property, the technician logs the chemicals added: chlorine type and ounces, algaecide, pH adjuster, and any shock treatment. They note any equipment issues observed (a basket that needs cleaning, a filter that is running high pressure). When the service is done, they mark the work order complete. The invoice goes out the same day the service is performed. The client gets a payment link in their inbox the same afternoon.
For pool companies with a large recurring account base, IRONGRID manages the entire schedule automatically. Weekly accounts, bi-weekly accounts, and monthly spa-only clients each have their own recurring frequency set once. The schedule builds eight weeks out on its own. When a new account signs up, add them once and their visits start appearing on the technician's route without any manual scheduling work each week.
Frequently asked questions
Common questions about using IRONGRID for pool & spa businesses.
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