Solar installation projects have more moving parts than most construction jobs: a structural assessment before permits can be pulled, utility interconnection paperwork that can take weeks to process, multiple trades that have to coordinate (roofing, electrical, sometimes concrete for ground mounts), and a client who has been waiting months and wants regular updates. Tracking all of that through email chains and shared spreadsheets creates gaps where things get missed and projects slip behind schedule.
IRONGRID is solar installation software and solar company software built for the full project lifecycle. Use it as your solar contractor software for phase-based job management from site assessment through commissioning, for permit and inspection document storage tied directly to each job, and for milestone invoicing that collects payment at each project stage. Solar project management software that gives your install crews, project managers, and office staff one shared view of every active project.
Built for the way solar installation businesses work
Every tool you need to run your jobs from first call to final payment.
Multi-Phase Installation Work Orders
Break solar projects into clear phases: site assessment, structural, electrical rough-in, panel installation, inverter setup, inspection, and commissioning. Track every phase to completion.
Permit & Inspection Document Management
Attach permits, engineering drawings, utility interconnection agreements, and inspection reports directly to each work order. Every document lives with the job.
Equipment & Materials Tracking
Track panels, inverters, racking hardware, conduit, and wiring on each installation. Know exactly what was used on every project for accurate job costing.
Subcontractor Coordination
Coordinate electricians, roofers, and other trades through the Partners feature. Track who's working on each phase and manage subcontractor relationships from one platform.
Installer Scheduling & Labor Tracking
Schedule installation crews, track hours worked on each project, and monitor job progress in real time. Keep multi-day installs on time and on budget.
Milestone Invoicing & Payment Collection
Invoice at project milestones: deposit, permit approval, installation complete, final inspection. Collect payments electronically with built-in card and ACH processing.
QuickBooks Integration
On Pro and Business plans, push milestone invoices from IRONGRID to QuickBooks in one click. Clients are created as QuickBooks Customers automatically. No manual re-entry between project billing and accounting.
How solar installation companies use IRONGRID
A residential installation kicks off when a signed contract comes in. The project manager opens IRONGRID, creates the work order, and breaks the project into its phases: site assessment, permit submission, structural work, electrical rough-in, panel installation, inverter setup, utility inspection, and commissioning. Each phase is assigned to the responsible person or subcontractor. The electrical sub gets their phase details on their phone; the install crew gets theirs. Everyone knows what they own before anyone sets foot on the roof.
As phases complete, the project manager attaches the permit approval, the inspection report, and the utility interconnection confirmation to the work order. When the final inspection passes and the system is live, the office generates the completion invoice for the remaining balance and sends it the same day the job closes. The client gets the payment link alongside the inspection documentation that confirms their system is approved and online.
For solar companies with a commercial pipeline (multi-building campuses, parking canopy installs across multiple locations, ongoing municipal contracts), IRONGRID tracks each project independently with its own work order, phases, documents, and budget. The same client can have multiple active projects and every one of them is visible in their account record with the current phase status and outstanding balance.
Frequently asked questions
Common questions about using IRONGRID for solar installation businesses.
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